POLICE RECORDS

The Police records section consists of three full-time record clerks. This section maintains and manages the computerized database of all law enforcement records for the police department. Their duties include the entry and retrieval of approximately 20,000 police reports each year, performing statistical analysis of this data and handling dissemination of any requests for copies of reports. Additional duties include processing court summonses, processing arrest documents, preparing the monthly Uniform Crime Reports for the state and federal agencies, and other miscellaneous records functions.  They also handle Freedom of Information Act inquiries, enter information to numerous computer databases, and handle other tasks such as processing citations and administering the purchasing process for all police department supplies and services.  The records unit falls under the authority of the Deputy Chief of Police.